The call ends, and the follow-up starts on its own
When the AI agent finishes a call or chat, the work doesn't stall. Viewing confirmations, reminders, outcome-based follow-ups, agent tasks and routing to the right person. All built from ready-made property scenarios and set up by our team.
Ready-made property scenarios · We set them up · Nothing for you to build
Trigger
AI call ended
Condition
What was the outcome?
Hot lead
Info request
No answer
Ready-made property scenario · set up by our team
Most deals are lost in the follow-up
Even after a great first call, a missed reminder, a forgotten follow-up or a lead sitting with the wrong agent quietly closes the opportunity.
No-show viewings
Without a confirmation and reminder the client forgets, and your agent makes a wasted trip.
Forgotten follow-ups
The client promised details never receives them; the "no answer" number is never tried again.
Leads on the wrong desk
A rental enquiry waits with the sales team; an English-speaking buyer waits with an agent who doesn't speak English.
Confirmed the moment it's booked, reminded before it happens
As soon as the agent books a viewing, the client gets a WhatsApp confirmation with a location link. Reminders follow before the appointment. Clients reply to reschedule and your agent is kept in the loop.
- Instant WhatsApp confirmation after booking
- One or more reminders before the appointment
- Your agent is notified at the same time
Viewing bookedThu 16:05
Saturday 11:00 · Moda 3-bed
WhatsApp confirmationInstantly
“Your viewing is Saturday at 11:00. Location link attached.”
Reminder1 day before
“See you tomorrow. Reply here if you need to reschedule.”
Final reminder2 hours before
To the client and agent Nurcan K.
Every lead reaches the right agent, every hot enquiry becomes a task
New leads are assigned to the agent or team you choose based on area, enquiry type or language. Hot leads and bookings create a task for the right agent, and the owner can see what's waiting where in the pipeline.
- Routing by area, enquiry type (sale/let, buyer/seller) and language
- Tasks for agents on hot leads and bookings
- Covers every source, including Meta lead forms
- AreaBodrumSouth team
- LangEnglishEnglish-speaking agent
- TypeRentalLettings team
Selin A.
Assigned · “call today” task created
The automations agencies use most
Each scenario is adapted to how your agency works during setup.
Viewing confirmation
WhatsApp confirmation and location when a viewing, valuation or meeting is booked.
Appointment reminders
Reminders to the client and the agent ahead of the appointment.
Outcome-based follow-up
Hot lead, info request or no answer: each outcome gets its own message and next step.
Agent tasks
Hot leads, bookings and special requests create a task for the responsible agent.
Lead routing
Enquiries go to the right agent or team by area, type and language.
Long-term nurture
Spaced, measured messages for people who'll buy or sell later, not now.
Our team builds the automations, not you
We don't expect you to wrestle with a drag-and-drop builder. We listen to how your agency works, choose the scenarios with you and build them for you.
- 1
We learn how you work
Your booking process, team structure, areas and follow-up habits.
- 2
We choose scenarios
We pick the ready-made property scenarios that fit and write the messages in your voice.
- 3
We build and test
Connected to your calendar, WhatsApp and CRM, and tested with you before going live.
What happened after one call
The agent handled an inbound call. When it ended, the automations took over.
- Caller
I'm calling about the 2-bed to let in Ataşehir. Could I see it on Saturday?
- Agent
Of course. Saturday at 2pm or 4pm is free. Which shall I book?
- Caller
2pm, please.
- Agent
Done. I'm sending a confirmation and location link to your WhatsApp now, and you'll get a reminder on Friday.
WhatsApp confirmation sent · Friday reminder scheduled · task created for the lettings team
Sample flow. Message wording and timing are set for your agency during setup.
Automations FAQ
Do we have to build the automations ourselves?
No. Our team sets them up during onboarding using ready-made property scenarios. All we need from you is how your agency works.
Can we change the message wording?
Yes. We write the messages with you in your agency's voice, and your dedicated consultant helps with any later changes.
Which channels are messages sent on?
Confirmations and reminders usually go via WhatsApp; SMS and email can also be used. We agree which ones during setup.
Won't nurture messages annoy people?
Nurture messages are spaced and measured, and only go to people who've given permission to be contacted. We don't use pushy "don't miss out" language.
Works alongside automations
Let's choose the right automations for your agency
Fill in the form and we'll listen to how you work, then show you in the demo which automations will save you the most time.
- Ready-made property scenarios
- Confirmation, reminder and follow-up examples
- Setup and pricing plan