Run your agency's phones, team and sales from one board.
Squaremeters AI answers every call to your agency with an AI voice agent, qualifies the enquiry and routes it to the right agent. You see who got how many leads, how many became appointments and where every call went — on one screen.
Monthly contract · Set up by our team · Dedicated account manager
As the agency grows, so do the hidden losses
You spend on ads, portals and boards. But you rarely know how much of the demand you generate is actually answered.
Missed calls are invisible
Agents on viewings, reception at lunch, office closed. Unanswered calls never appear in a report — and neither do the listings you lose.
Team performance is guesswork
Which agent got how many leads, followed up on how many, booked how many appointments? Spreadsheets and WhatsApp groups don't tell you.
Reception has limits
One receptionist covers office hours on one line. Holidays, sick days and busy periods still mean missed calls.
Every call answered, none left without an owner
The AI Voice Agent answers your office number 24/7, identifies buyers, sellers, tenants and landlords and gathers the details. It then routes the enquiry to the right agent by area, listing or rotation and books the appointment in their calendar.
- Lead routing by area, listing or rotation
- Live transfer of hot leads with a short summary
- WhatsApp confirmations and reminders after booking, automatically
Not instead of reception — for every hour it can't cover
The agent handles several calls at once, has no lunch break or days off, and stays on at night and over holidays. Your team focuses on viewings and sales instead of chasing the phone. If you have a receptionist, the agent picks up whatever they can't.
- A fixed monthly fee for inbound calls; no long contract
- Missed calls only, after hours only, or all calls
- Overnight enquiries waiting as tasks in the morning
The whole team in one pipeline
Every enquiry the agent opens starts as a deal in the CRM: new, qualified, appointment, viewing/valuation, offer, completed. The unified inbox shows call recordings, WhatsApp, Instagram and email side by side. Even if an agent leaves, the client history stays with the agency.
- Leads, appointments and stages per agent
- Recording, summary and tags for every call
- Client data lives in your agency's account, not on an agent's phone
Fewer blind spots, more appointments
No ownerless calls
Who called, what they wanted, who it went to — every call lands in the CRM with an outcome.
Fair lead distribution
Enquiries follow the rules we set up together, so there are no arguments over whose client it is.
Core reporting
Call volumes, appointments and pipeline stages per agent, on the dashboard.
Ready-made automations
Confirmations, reminders, follow-ups and task assignment — set up by our team.
Conversation AI
The same assistant on WhatsApp, Instagram DM and web chat, handing over to a human when needed.
Data stays with you
Call recordings and client data are held only in your account.
A seller called — and reached the right agent
In your agency, Nina covers the riverside area. The agent knows that.
- Agent
Hello, thanks for calling Atlas Estates. I'm Ellie, the office assistant. How can I help?
- Caller
I'm thinking of selling my flat near the river and wanted to talk to someone.
- Agent
Of course. How many bedrooms is it, roughly how big, and when are you hoping to sell?
- Caller
Three bedrooms, around 1,400 sq ft. We'd like to sell this summer.
- Agent
Thank you. For an accurate price it's best that Nina, who covers your area, sees the property. Would Thursday at 2pm work?
- Caller
That works.
Valuation booked Thursday 14:00 in Nina Y.'s calendar · deal opened in the "Appointment" stage
Sample transcript. Routing rules are set up for your agency during onboarding.
Questions agency owners ask
How are leads distributed between agents?
We set rules by area, listing, enquiry type or rotation. During setup we learn how your agency works and configure routing to match.
Does it replace my receptionist?
That's your call. Many agencies use the agent for calls reception can't get to, lunch breaks and after hours. It can handle several calls at once.
What happens to client data if an agent leaves?
Contacts, call recordings and notes live in your agency's account. When you deactivate an agent's user, the history stays with you.
How many agents can use it?
We discuss team size in the demo. Pricing is based on listing/project units and monthly contact volume; the calculator on the pricing page gives you an estimate.
What do we need to do for setup?
Share your listings, opening hours and agent details. Our team sets up scenarios, calendars, the CRM and transfer numbers, and we test together before going live.
Related pages
Let's build your agency's board together
Tell us about your team and call volume — we'll show you the right setup and let you hear the agent on a live call.
- Live demo call
- Lead routing recommendation
- A quote tailored to you